Recruiters can automate interview scheduling, eliminate manual coordination, and provide candidates with a seamless self-booking experience using BookWithSchedulo.
Smart Scheduling for Recruiters
The Hidden Challenges every recruiter Faces
Step 1: Recruiter Creates Interview Event
The recruiter creates an interview event like HR Screening, Technical Interview,
Managerial Round or Final Interview.
They can choose things like:
- How the interview will be
- What hours they are available to work
- How many interviews they can do in one day
- What platform to use for the meeting like Zoom or Google Meet
They only have to set this up one time.
Step 2: Candidate Receives a Booking Link
The recruiter sends the candidate a link to book their interview.
The candidate clicks on the link. Sees what times are available.
Any times that are already taken do not show up. The candidate does not get confused.
This way the recruiter and candidate do not have to send a lot of emails forth.
Step 3: Candidate Books Their Interview
The candidate picks a date, time and time zone if they need to.
The booking is confirmed away and the recruiter does not have to do anything.
Step 4: Automatic Calendar Management
After the candidate books their interview the recruiters calendar gets updated automatically.
The time slot the candidate chose is now not available to anyone.
This prevents two people from booking the time and it makes sure there is enough time, between interviews.
Step 5: Meeting Link is Created Automatically
BookWithSchedulo makes the meeting link automatically.
The candidate gets a confirmation of their interview, including the date, time,
meeting link and a calendar invite, all at the time.
Step 6: Automatic Notifications & Reminders
Before the interview the recruiter and candidate both get reminders.
They all use the meeting link to join the interview.
This helps make sure everyone shows up and there are not many missed interviews.
Frequently Asked Questions
What Is Software For Interview scheduling?
Interview scheduling software is used to plan meetings between recruiters and candidates without the need for any manual input to coordinate dates and times. As part of this, a candidate selects preferred dates and times, with calendar updates, meeting invite creation, and automated remiders automatically organised for them by a platform like BookWithSchedulo.
How Will Candidate self-service improve things for the recruiter?
Self-service reduces communication (by minimizing the need for email chains back and forth) frees up admin resource, eliminates scheduling clashes, and means that hiring teams spend less time managing their schedules and more time assessing and scoring candidates.
Can the candidate choose the time that works for them?
Yes. Following their application, an online booking schedule or scheduling link is provided that displays only your open interview slots from which the candidate can choose an available day, time and their relevant time zone to fit round them.
Can interview booking software prevent overbooking?
Yes. Once an interview has been scheduled and confirmed the time slot will become unavailable on the recruiters diary and will instantly reduce the chance of overbooking meetings.
Will Book with Schedulo automatically generate meeting links for the interview?
Yes, book with Schedulo automatically generates video conference meeting links such as those needed for Zoom or Google Meet and inserts the video conferencing links into both candidate and recruiter meeting confirms.
Are there automated messages?
Yes, via your email booking system the recruiters, your and candidates get reminders of your meeting on a given day to minimise the chance of candidates missing your video interview.
